Agreement for Use of Company Vehicle

We reserve the right to revoke or transfer company vehicles at our discretion. Our company car policy describes our guidelines for the use of company cars. A “company car” is any type of vehicle that our company assigns to employees to meet their transportation needs for their work. Company cars are part of our business and we want to make sure our employees use them properly. In most cases, our company determines which employees are assigned company cars. Employees who are not assigned to company cars but believe they need them can discuss this with their supervisor or contact our [Human Resources (HR)]. If you have not been assigned a company vehicle and you think you need it, contact Human Resources. Employees with disabilities may also be entitled to company cars and parking spaces. We are also willing to take reasonable precautions to facilitate the use of your company vehicle. Employees who take medications that seriously impair their sense of direction, vision or reflexes may not be allowed to drive a company car. According to the IRS, if you use a vehicle solely for business purposes, you can deduct the full operating costs, subject to the restrictions.

If you use the car for professional and personal purposes, you can only deduct the cost of professional use. Employees who can be assigned a company car fall into three categories: Employees who violate the company`s vehicle rules are subject to disciplinary action, which may include verbal and written warnings, suspension of vehicle privileges, termination, and legal action. Employees may be eligible for a company vehicle if they have to travel [number] of miles or more per year for business purposes, require a company vehicle for their daily work, or receive the use of a vehicle as a benefit. Employees must complete a form and submit a copy of their driver`s license to be eligible for a company car. This policy applies to all our employees who are eligible to receive a company car and to those who dare to do so as part of their daily work duties. Employees face disciplinary consequences if they do not comply with the rules of this policy. In the case of minor offences, . B such as allowing unauthorized persons to drive a company car or receiving more than [two] fines, we can file complaints and ultimately revoke the company car. A contract for the use of a company vehicle is a document that determines which employee can use a company vehicle and under what conditions. The contract is used to determine the conditions for receiving this benefit, the rules that employees must follow when using a company car and the consequences of improper use of a vehicle by an employee.

Allowing employees to use a company vehicle in person is a burden on businesses, but it`s also a benefit that helps attract and retain employees. Companies must indicate in their vehicle policy whether personal use is permitted and that the company`s safety rules continue to apply during the period of personal use. Drivers are responsible for bringing their company cars for any maintenance of our business plans. Companies are responsible for tickets if they are issued against the vehicle. If they are given to an employee, the employee is responsible for payment. In the event of an accident, contact the human resources department immediately. You will contact the insurer. Follow legal guidelines to exchange information with other drivers and report the accident to the local police if necessary. Do not guarantee payment and assume no liability without the authorization of the company. Writing each agreement yourself can be confusing and overwhelming. If you are not sure which clauses your company vehicle use contract should cover, we will be happy to clarify this.

Follow the list below to draft your agreement effortlessly: Clearly defined rules in your company`s vehicle policy are important to you and your employees. If you`re not sure what to include in your company vehicle use agreement, we`re here to help. You can count on our guide and create your contract without much hassle. A blank driving record means that the employee has not been held responsible for a car accident or arrested for violating the Highway Code and the Highway Code. [Company Name] may assign and revoke access to the Company`s vehicles in its sole discretion. The Corporate Vehicle Policy [Company Name] contains instructions for employees to purchase, qualify and operate a company vehicle. A “company vehicle” is any vehicle [company name] that is assigned to employees. This policy applies to all employees who use a company vehicle and applies during and outside of working hours. We expect employees who drive company vehicles to abide by the rules. You should: Employees are allowed to drive their assigned company cars outside of working hours, but must always adhere to this policy. To be eligible for a company vehicle, employees must complete a form and submit a copy of their driver`s license. Employees are only allowed to drive a company car if they have had a valid driver`s license and a clean driving record for at least [X years].

If an employee uses a company vehicle for personal use, this is considered a taxable ancillary service. Personal use includes commuting or returning, shopping, or allowing a spouse or family member to use the vehicle. Annual Lease Assessment – Determine the fair market value of the vehicle by multiplying the annual rental value by the percentage of miles driven for personal use. We may dismiss an employee and/or take legal action for more serious violations. This may include renting a company car for personal financial gain or causing an accident while driving while intoxicated. To use the actual expense method, you need to determine the cost of operating the vehicle for the portion of the total use of the vehicle for business purposes. These include gas, oil, repairs, insurance, etc., which are due to the proportion of total kilometres driven for commercial purposes. Cars are harmful to our environment and expensive to use. We will try to provide employees with environmentally friendly cars wherever possible.

We also expect our employees to use the company cars assigned to them in a reasonable manner, taking into account the environmental impact. Examples of cases where the use of company cars is not necessary: If employees are involved in an accident with a company car, they should immediately contact our human resources department so that we can contact our insurance company. Employees must not assume responsibility or guarantee payment to another party in the event of an accident without the approval of the company. This company car policy template can be customized to meet the needs of your business. Use it as a starting point to create your employment policy. If employees` driver`s licenses are revoked or revoked, they must inform our [human resources] department. We will reassign their company car until they are allowed to drive in accordance with our policies (keep a clean driving record for at least [X years]). No, employees must meet certain criteria to be eligible for a company vehicle. For example, they first need a valid driver`s license and a blank driving record for a certain period of time. A driver safety policy describes specific rules for people who use cars owned by a company or organization. These often require regular vehicle maintenance, seat belt use and the use of mobile phones, alcohol and medications that impair the ability to drive.

Our employees are only allowed to drive a company car if they: A company vehicle policy or company vehicle operating agreement determines which employees are eligible for a company vehicle. It also describes the qualification requirements for a company car, the basic rules that employees must follow when operating company vehicles, and disciplinary measures in case of misuse of vehicles. Employees who are tired and/or sick should avoid driving if they feel their ability to drive is impaired. If an illness occurs during a business trip that requires the use of a company car, employees should take regular driving breaks or, if necessary, ask the human resources department to spend the night. [Company Name] [does not allow/does not allow on a case-by-case basis] the personal use of company vehicles. Personal use includes the use of the vehicle for personal errands between business activities, travel between work and home or use of the vehicle outside of business hours.** [All workplace safety rules continue to apply when a company vehicle is used for personal use.] ** To use the standard mileage rate for a vehicle you own, you must use the vehicle within the first year of purchase. If you rent a vehicle and choose the standard mileage method, you must use the rate for the entire rental period, including extensions. We want to make sure that all our employees are safe at work and maintain the legality of our business. For these reasons, we will: General Assessment – This is the price the employee would pay to rent the vehicle for the same duration in the same geographic location. [Company Name] takes reasonable precautions to facilitate the use of the company vehicle for eligible employees with disabilities.

The establishment of the rules of personal use in a contract for the use of a company vehicle can be one of the most important points of the drafting of this document. You must choose and clarify which of the calculation methods in the following table will be used in your agreement: Commuter Rating – Determine the value of a vehicle by multiplying each one-way ticket by $1.50. .